StylusAP

Posted By admin on May 21, 2009

Key Features of the StylusAP Auto­mation Solution

The StylusAP Accounts Payable Automation Solution includes everything you need to achieve the important benefits mentioned above.

Invoice Capture: Convert paper invoices to digital images at the point of receipt; capture inbound faxes and e-mails automatically; scan in batch or single-docu­ment scanning mode; eliminate manual data input with intelligent data recognition (IDR), auto-indexing and built-in data validation.

Invoice Storage, Organization and Retrieval: Create attributes groups to classify invoice information by ven­dor, type, location or any other criteria; use pre-defined folder structures to keep invoices organized for quick access; access documents from within your ERP/accounting application; find documents instantly using index values or full-text search; retrieve all documents related to a transaction at the touch of a button.

Invoice Approval Automation and Other Processes: Assign invoices manually or establish automatic alerts and reminders to streamline the process; speed pro­cessing with workflow timers; enable viewing of the entire transaction with single-click access to all related documents; improve accuracy and processing speed with two- or three-way matching; view each invoice by processing status (e.g. — new, pending, pay, paid); cre­ate a separate process for non-P.O. invoices.

Exception Handling: Set automated escalation pro­cedures based upon vendor, invoice amount or other attributes; streamline transaction processing by rout­ing exceptions based upon flexible business rules; use eForms to quickly resolve vendor disputes; send notifica­tions and reminders to keep transactions from stalling; efficiently balance workloads with queue management; prioritize invoices according to specific business needs; use secure Web-based vendor access for checking invoice status and resolving disputes.

Activity Monitoring and Performance Reporting: Use the process metrics dashboard to monitor payment status; create and enforce best practices with pre-configured status reports, Advanced Workflow and process activ­ity monitoring; visualize and improve your processes with user-friendly map diagrams; reduce the costs of compli­ance with the workflow audit trail.

Integration with Your ERP/Accounting System: Use single-step data entry (SSDE) to save valuable time — input data once to update both systems; provide access to invoices and all related documents from within the accounting system; integrate your accounting system through Web services or SOA; save steps in the process by automatically notifying the accounting system to pay invoices.

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