Key Product Features- StylusAP AP Automation Solution
Posted By admin on May 21, 2009
Key Features of the StylusAP Automation Solution
The StylusAP Accounts Payable Automation Solution includes everything you need to achieve the important benefits mentioned above.
Invoice Capture: Convert paper invoices to digital images at the point of receipt; capture inbound faxes and e-mails automatically; scan in batch or single-document scanning mode; eliminate manual data input with intelligent data recognition (IDR), auto-indexing and built-in data validation.
Invoice Storage, Organization and Retrieval: Create attributes groups to classify invoice information by vendor, type, location or any other criteria; use pre-defined folder structures to keep invoices organized for quick access; access documents from within your ERP/accounting application; find documents instantly using index values or full-text search; retrieve all documents related to a transaction at the touch of a button.
Invoice Approval Automation and Other Processes: Assign invoices manually or establish automatic alerts and reminders to streamline the process; speed processing with workflow timers; enable viewing of the entire transaction with single-click access to all related documents; improve accuracy and processing speed with two- or three-way matching; view each invoice by processing status (e.g. — new, pending, pay, paid); create a separate process for non-P.O. invoices.
Exception Handling: Set automated escalation procedures based upon vendor, invoice amount or other attributes; streamline transaction processing by routing exceptions based upon flexible business rules; use eForms to quickly resolve vendor disputes; send notifications and reminders to keep transactions from stalling; efficiently balance workloads with queue management; prioritize invoices according to specific business needs; use secure Web-based vendor access for checking invoice status and resolving disputes.
Activity Monitoring and Performance Reporting: Use the process metrics dashboard to monitor payment status; create and enforce best practices with pre-configured status reports, Advanced Workflow and process activity monitoring; visualize and improve your processes with user-friendly map diagrams; reduce the costs of compliance with the workflow audit trail.
Integration with Your ERP/Accounting System: Use single-step data entry (SSDE) to save valuable time — input data once to update both systems; provide access to invoices and all related documents from within the accounting system; integrate your accounting system through Web services or SOA; save steps in the process by automatically notifying the accounting system to pay invoices.
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